[City of Bloomington, Illinois] Special Events Permit Application

City of Bloomington Special Events Permit Application

Please complete the entire application. Incomplete forms will not be processed.

Name of Sponsoring Organization:

Organizations Legal Status:

Website or Facebook Event Link:

Cell Number

Name of Event:

Type of Event:

Description of Event:

Location of Event / Parade Route:

Are you requesting use of any city-owned building or parking garage/lot?:

Event Details:

Date(s) of Event: *

Hours of Event: *

Event Details:

Set-Up Time: *

Tear Down Time: *

Anticipated # of:

Participants: *

Spectators: *

Staff / Volunteers: *

Annual / Recurring Event:

Yes

If YES, please state any problems and/or incidents that have occurred in past years and what, if anything has been done to resolve the issue.

Are Street Closures Required:

Yes

If YES, please list what streets you will need to be closed. Example: Jefferson Street from Main Street to Center Street.

Will you require any reserved parking outside of your designated event space?

Yes

If YES, please give a detailed description of your needs including location and the number of parking spaces required.

Trash/Litter Clean-up Plan:

Will you be utilizing a tent larger than 10'x10' for your event?

Yes

If YES, please fill out a fence/tent permit linked below.

https://cityblm.seamlessdocs.com/f/webfencetentapp

Will you be utilizing any additional temporary structures (stage, porta-potties, etc.)

Yes

If YES, please list all additional structures.

Is food or drink being served at this event:

Yes

If YES, who is providing the food?

If the person providing the food is not a licensed caterer with the McLean County Health Department, you will need to complete a separate temporary food permit application linked below.
https://health.mcleancountyil.gov/583/Restaurant-Operators

If the person providing food is not a licensed food truck with the McLean County Health Department they will need to fill out the permit linked above and will also need to fill out the permit linked below with the City of Bloomington.
https://www.cityblm.org/home/showpublisheddocument/9675/636571472819270000

If the person providing the food is a food truck vendor they will need to be registered with the City of Bloomington (in addition to the Health Department) Application for registering with the City of Bloomington can be found here https://cityblm.seamlessdocs.com/f/3cto8rs9n2ud

Will alcoholic beverages be served or consumed during your event:

Yes

If YES, you will need to complete a separate Liquor License Application and may have to appear before the Liquor Commission to suspend the ordinance that prohibits liquor consumption in public. Please reach out to Amanda Stutsman, Deputy City Clerk at astutsman@cityblm.org or (309) 434-2509 ext. 0.

Please attach a detailed site map of your event location. It must Include:
1) Location of Food Vendors (FV)
2) Location of Tents (T) and Canopies (C)
3) Location of Alcoholic Beverage Vendors (AB)
4) Location of Washroom Facilities (WF)
5) Location of Non-Alcoholic Beverage Vendors (NAB)
6) Location of Garbage (G) / Recycling (R) Receptacles.
7) Public Entrances (PE) and Exits (PX)
8) Location of Sound Stages (SS)
*If the event is a 5K/10K run or other type of event with a route, please indicate the planned route with a dashed line

Upload Site plan here:

Click Here to Upload

Provide a Certificate of Insurance listing the City of Bloomington as an additional insured

Click Here to Upload

SPECIAL EVENTS PERMIT WAIVER OF LIABILITY

In consideration of the issuance of a permit to host a Special Event in the City, the undersigned special event organizer (“Event Organizer”) and the City agree as follows:

1. The Organizer shall, to the fullest permitted by law, indemnify, defend and hold the City harmless against all claims, liability, loss, injury, death or damage, costs, including reasonable attorney fees, of whatsoever nature in connection with or arising out of the activities during said special event, including but not limited to, the placement or storage of the Event Organizer’s equipment in the event area specified in the permit. This obligation shall not require indemnification for any such claims caused by the sole negligence of the City.

2. Within seven (7) days after the billing date, the Event Organizer shall pay to the City all amounts for damage to any City-owned equipment or facilities, or the cleaning or trash removal performed by the City, which occurred in connection with or arising out of the special event.

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